As the demands on educational institutions continue to evolve, facilities management (FM) and maintenance strategies are becoming increasingly sophisticated. Today, schools, colleges, and universities face new challenges, including aging infrastructure, sustainability goals, energy efficiency, and the need for smart campus solutions. To ensure learning environments remain safe, efficient, and adaptable, education estates managers are embracing innovative FM practices and leveraging the latest technologies. Here are the key FM and maintenance trends shaping how Education Forum delegates are approaching the task…
1. Smart Building Technologies for Data-Driven Facilities Management
The rise of Internet of Things (IoT) and AI-powered building management systems (BMS) is transforming how education estates teams monitor, maintain, and optimise facilities. Key developments include:
✔ AI-driven predictive maintenance – Sensors installed in HVAC systems, lighting, and plumbing detect faults before they become costly repairs.
✔ Automated energy management – Smart meters and AI algorithms optimise energy consumption, reducing costs and carbon footprints.
✔ Cloud-based FM platforms – Centralised dashboards provide real-time insights into building performance, security, and maintenance needs.
By integrating smart building technologies, institutions can reduce downtime, lower maintenance costs, and improve resource allocation.
2. Sustainable FM Strategies to Support Net-Zero Goals
With the UK government pushing for net-zero carbon emissions, educational institutions are prioritising sustainabilityin their FM strategies. Sustainable initiatives include:
✔ Renewable energy integration – Schools and universities are investing in solar panels, wind energy, and battery storage to reduce reliance on fossil fuels.
✔ Eco-friendly refurbishments – The use of low-carbon materials, energy-efficient insulation, and water-saving fixtures is becoming standard in campus upgrades.
✔ Waste reduction and circular economy principles – Schools are implementing on-site composting, recycling programs, and green procurement policies to minimise waste.
By adopting sustainable FM practices, institutions cut costs, enhance their reputation, and contribute to a greener future.
3. Flexible and Adaptable Learning Spaces
Educational facilities are no longer just static classrooms. The demand for multi-use, technology-driven learning environments is growing. Trends in flexible space management include:
✔ Modular classrooms – Movable partitions and reconfigurable furniture allow spaces to adapt to different teaching formats.
✔ Hybrid learning infrastructure – Advanced AV technology, high-speed Wi-Fi, and virtual classroom setups support both in-person and remote education.
✔ Co-working and student collaboration spaces – Institutions are investing in shared workspaces to support project-based and experiential learning.
These innovations help future-proof facilities to meet the changing needs of students and educators.
In 2025, our research shows education estates managers are embracing smart technologies, sustainability initiatives, and flexible learning environments to enhance FM and maintenance strategies. By adopting these trends, schools, colleges, and universities can create safer, more efficient, and more sustainable campuses, ensuring they remain fit for the future.
If you’re searching for FM & Maintenance solutions for your institution, the Education Forum can help!
Photo by Clem Onojeghuo on Unsplash
